Selected rows
Share the specific records chosen from the table instead of the organization workspace.
Share a focused view outside your workspace
Share selected records with clear limits and permissions
Create a public link for selected table rows and columns. Set when the link expires, make it one-time, and choose whether recipients can download an Excel file or print the shared view.
- Choose rows and columns
- Set an expiry or one-time access
- Control Excel download and printing
Public sharing settings screenshot
Show selected rows and columns, link expiry, one-time access, Excel download, and print settings.
How it works
Share only the information a recipient needs
Create a focused public view from the table detail page, then choose the link lifetime and recipient actions before sharing it.
- 01
Select the records
Choose the rows to include from the table. The link can be limited to those selected records.
- 02
Choose visible columns
Select which table fields appear in the public view so recipients see only the relevant details.
- 03
Set link access
Choose an expiry period of 1, 3, 7, 14, or 30 days, or make the link one-time so it becomes inactive after its first opening.
- 04
Control recipient actions
Allow or disable Excel downloads and printing before creating the link.
What you can do
Public sharing with practical controls
Send a useful snapshot of selected table data without giving recipients access to the full workspace.
Selected columns
Choose which fields appear in the public view.
Expiry and one-time links
Set a 1, 3, 7, 14, or 30-day validity period, or disable the link after it is opened once.
Download and print controls
Choose whether recipients may download the shared records as an Excel file or print the public view.
A practical example
Example: send a customer a limited project update
Select the relevant project rows and only the columns the customer needs, set the link to expire, and disable downloads or printing when those actions are not appropriate.
Public sharing
Example workflow
- 1Select the recordsChoose the rows to include from the table. The link can be limited to those selected records.
- 2Choose visible columnsSelect which table fields appear in the public view so recipients see only the relevant details.
- 3Set link accessChoose an expiry period of 1, 3, 7, 14, or 30 days, or make the link one-time so it becomes inactive after its first opening.
Common questions
What to know before you get started
Can I share only selected rows?
Yes. Create a public link from selected rows to limit which records appear.
Can I hide columns from the public view?
Yes. Choose the visible columns when creating the link.
Can I make a link expire or work once?
Yes. Choose a 1, 3, 7, 14, or 30-day validity period, or enable one-time access.
Can I control downloads and printing?
Yes. The link settings let you allow or disable Excel downloads and printing.
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Start with one process. Build from there.
Try DataGridly with your own records or book a walkthrough focused on the way your team works.